Accept Beam Time and Submit Support Requests
Accepting Beam time:
When the beam time schedule has been reviewed and approved, the schedule is posted online and made available to Proposal Spokesperson and Lead Contacts through for the User Portal for their review and acknowledgement.
Let us know immediately if you will not use this beam time. The process for submitting requests and accepting beam time differs slightly for XRAY/VUV beam lines and macromolecular crystallography (PX) beam lines where users often desire very frequent access to small amounts of beam time.
Submitting Support Request for X-ray/VUV Beam lines
For XRAY/VUV beam lines, as soon as possible (ideally 30 days before scheduled beam time), complete the following steps to accept your beam time and submit the support request listing everyone who will participate in your experiment either onsite or remotely (remote/mail-in beam is only an option if approved and coordinated by SSRL staff). Remove anyone who will not participate in each scheduled experiment. Users receive weekly reminders, but if these steps are not completed in advance, proposal team members will be denied access and the experiment will be cancelled:
Note:
Collaborators are entered at the Beam Time Request stage for macromolecular crystallography. There is not a separate support request submission. Adjustments to the collaborator list can be made once the beam time is scheduled. Click on the Support Requests tab and then on the Update Collaborators button.
Instruction on how to Accept Time and Submit a Support Request in the Portal
Accepting Time:
- Log in to the User Portal
- If you do not know your password, request a new password through the "Forgot Password Function"
- From the Welcome Page, click on the "SSRL Tab" in the middle of the page.
- Click on "Support Request" to view your active requests
- Select "Accept Time" to acknowledge your beam time allocation.
- If you find that you cannot use your assigned time, click "Decline Time," enter relevant comments as prompted and email SSRL-user-office@SLAC.Stanford.edu
Submit Support Request
- After you "Accept Time", select "Enter Request".
- Identify a "Lead Contact" if you will not be on-site to supervise this experiment.
- Confirm the Instrument for your experiment.
- Carefully review the list of collaborators and edit this to inform us who will actually participate in this scheduled beam time (click either onsite or remote).
- 'Remove' colleagues who will not participate in this experiment
- 'Add' other collaborators as appropriate
- Instruct any new users to register on the user portal at least 30 days in advance
- Indicate if your collaborators request access to the Sample Preparation Lab.
- Contact the lab to determine if your requests for Sample Preparation Lab Access or Equipment can be accommodated.
- Indicate if your collaborators request access to the SSRL Sample Delivery User's Lab.
- Click "Next" to continue to complete the safety information. Disclose and thoroughly describe all materials, equipment and any other potential hazards that you may bring or use while at SLAC.
- SSRL Safety Officer Matt Padilla may contact the proposal spokesperson to review potential hazards, required training, controls, or personal protective equipment.
- “Submit” your beam time support request when completed.
- Contact the SSRL-user-office@SLAC.Stanford.edu to add collaborators to your proposal team to modify your beam time support request after it has been submitted and accepted by SSRL.