These instructions are provided to help the proposal Spokesperson (or their Lead Contact) prepare for SSRL beam time.
These instructions apply to Spokespersons whose proposals have been allocated time. If you want to submit a proposal, please review the Access Process steps.
- Accept your allocated beam time in the User Portal
- See instructions under “Accept Time/Identify Team” on the Access Procedure Website
- Submit a Support Request
- See instructions under “Accept Time/Identify Team” on the Access Procedure Website
- Obtaining a SLAC computer account
- See Computer Accounts under Experiment Preparations
- Confirm User Agreement
- A User Agreement with each user’s home institution is required for everyone participating in experiments. Check the status of user agreements to confirm that each of your collaborators' institutions have a valid user agreement. See the User Agreement page.
- Arrange lodging
- Make reservations for out of town users at the Stanford Guest House as early as possible. Identify yourself as a "User" to access rooms set aside for users during busy Stanford events. If no rooms are available, ask to be included on the waitlist so they can contact you if space opens up. See other local lodging accommodations.
- Review Site Access Procedure on the Experiment Preparation Page
- Ensure all experimenters are listed on proposals beam time support requests and complete the steps listed under Site Access on the Experiment Preparation Page (Link here) at least 30 days before planning to travel to SLAC.
- Complete all training
- Confirm that your collaborators are on the access list and have completed training.
- Stop at the VUE Center to obtain a new ID badge.
- Ensure you have the correct documents to verify your citizenship
- Check the Entry Requirements for Foreign Nationals
- User Check-In times at the VUE Center, Building 53 Room 1042: Monday-Friday from 7 am - 12 noon and 1- 4 pm (except holidays
- Be cautious at all times
- Exercise caution when driving, biking or walking at SLAC as construction projects are underway and many roads have limited lighting, signage or shoulders for emergency pull off. Remember to share the roads with other people, vehicles and animals, particularly dusk through dawn when visibility is reduced.
If you have any problems, need any assistance or observe any suspicious activity while at SLAC, contact Security at 650-926-2551. For EMERGENCIES, CALL 911 OR 5555.
If you have any questions, please contact the SSRL User Office using SSRL-user-office@SLAC.stanford.edu.
We look forward to your visit to SSRL