Laboratory Access

Planning Ahead

 Planning Ahead 31.  Request SPL Support

When completing the Beam Time Request (BTR), make sure to include thorough chemical and sample information in your BTR.  Once your beam time is scheduled, submit a Support Request through the User Portal and request for access to the Sample Preparation Laboratories (SPLs) and any special equipment or additional resources in the labs.  Radioactive, biohazardous and nanomaterials have additional safety requirements.  Contact the SSRL Safety Office for further guidance.

2.  Contact Lab Manager

Email the Lab Manager to discuss your sample preparation in the SPLs.  Submit all required documents, such as User Access Agreement form and Standard Operating Procedures (SOPs).  The documents must be received and approved at least one week prior to your arrival.  If there is any special requests for speciality equipment or chemical/gas orders, you must submit the request at least three weeks prior to your arrival.  For chemical and gas orders, go to "Other Resources" tab for more information.

SPL User Access Agreement Form must be submitted to the Lab Manager each time you use SPLs. The SPL User Access Agreement Form consists of three parts:  1) Brief descriptions of SPL policy, 2) SPL Responsibility Form and 3) SPL Space Reservation Form.  Detailed SPL Policy is discussed during the Course 204 training, and the first section of the SPL Access Form gives you a good summary of the policy.  SPL Responsibility Form must be signed by the Spokesperson and/or Lead Person of the group and each group member who uses the SPL.  SPL Space Reservation Form requires a list of samples/chemicals/reagents you are bringing into the SPLs.

Other Documents 

Nanomaterial Checklist for experiments using nanomaterial (≤ 100nm in one or more dimensions).

Standard Operating Procedure  (SOP) for particularly hazardous experiments. If your work in the SPLs involves particularly hazardous materials (by NFPA or GHS rating) or procedures, we may require an approved SOP before you can begin work. Examples: Reagents with an NFPA rating of 3 or 4 or GHS rating of 1 or 2 in any category, nanomaterials, heavy metals, pyrophoric materials, water reactive materials. Contact the Lab Manager to discuss the need of an SOP before initiating work. Here is a model Example SOP.

Upon Arrival

 Upon Arrival Users1.  Arriving at SSRL SPL

Once you arrive at SLAC, receive or reactivate your SLAC ID badge at the Badging Office in Building 53.  You must have a valid SLAC badge to go through Sector Gate 17 to reach SSRL complex.  When you arrive at SSRL, check-in with the Lab Manager before you start your sample preparation in SPLs.  If this is your first time to use SPLs or your Course 204 training has expired, please complete Course 204 training.  Access to SPLs is restricted with access key codes or RFID card readers. Once Couse 204 training is completed and you are fully checked-in with the Lab Manager, you will receive the key code or RFID access.

After Hours Arrival

It is the user's responsibility to be available for in-person training and to check-in with the Lab Manager during the normal business hours.  If you plan to arrive at SLAC outside of normal business hours, you must follow up with the Lab Manager the next bussiness day to start your work in SPLs.  Contact the Lab Manager for further instructions.

2.  Sample Preparation Laboratory Training

Each group member must be current with Sample Preparation Laboratory Training, which consists of two parts; online safety training (Course 204) and an in-person lab orientation (Course 204 Practical). Course 204 must be retaken online annually and the lab orientation is only required once. To schedule an appointment for the lab orientation, contact the Lab Manager. Drop-ins are welcome but not guaranteed.  Weekend training sessions are not offered.

Course 204 syllabus:

  1. Locate information, forms, and online resources specific to the SPLs, including SPL contacts.
  2. Understand the responsibilities associated with working in the SPLs.
  3. Understand SPL work planning and control policies, including chemical use policies and SOPs.
  4. Demonstrate understanding of the NFPA and GHS chemical hazard system.
  5. Understand use of the chemical storage system, chemical labeling requirements, and hazardous waste protocols.
  6. Locate available Personal Protective Equipment (PPE), and understand PPE requirements.
  7. Locate and understand guidelines for emergency safety equipment.
  8. Understand protocols for emergency and incident notification, including chemical exposure, chemical release, and other life-threatening or non-life threatening situations.

Course 204 Practical (in-person orientation): Items 5, 6, 7, and 8 from the Course 204 syllabus. For first time users of the SPLs, required only once.

3.  Check-in with Lab Manager

Meet with the Lab Manager prior to beginning work. Review and sign the User Access Agreement Form.  Do not change the Agreement without notifying the Lab Manager.  A new Agreement must be filled out with each visit. After completing these steps, you may begin work in the SPLs.​

After Your Beam Time

1. Check-out with Lab Manager

After your beam time is complete, clean up your assigned area in the SPLs and dispose of all hazardous wastes. Leave the area clean for the next group who may use the facilities. Return any borrowed equipment, chemicals, and supplies. Notify the Lab Manager when all of this is complete.