SSRL User Account Form

To open or renew an account, complete and submit this form along with an original Purchase Order (PO) from your institution. The PO should be made to SLAC (Stanford Linear Accelerator Center) for the amount of estimated expenditures (the suggested minimum is $500). Send this form with the Purchase Order to:  	Michelle Steger, SSRL 
2575 Sand Hill Rd. MS 99
Menlo Park, CA 94025
FAX 650-926-3600
TEL 650-926-3011

SSRL SPOKESPERSON: __________________________________________

DATE: _________________________________________________________

PURCHASE ORDER NO.  ________________________________________

EXPIRATION DATE ON PURCHASE ORDER:_______________________

INSTITUTION: ___________________________________________________

FUNDING AGENCY: ____________________________________________

GRANT/CONTRACT NUMBER: ___________________________________

EXPENDITURES FROM THIS GRANT/CONTRACT ARE 	 	TAXABLE or 
______ NON TAXABLE IN CALIFORNIA 
 
If non-taxable and not a DOE M&O, please provide documentation indicating this tax status.  Tax exemptions awarded under IRS rulings are not accepted by the California Board of Equalization; Sales tax exemptions awarded under individual state rulings apply only to the state making the ruling.  The State of California does not recognize or extend reciprocity of tax-exempt status to other states.  The only provision which will establish tax-exempt status under California ruling is that title of property purchased for use in California vests with the United States Government.

NOTE: SLAC will add approximately 10% overhead to purchases made through your user account.

AUTHORIZED USERS AND INSTITUTION (if different from above):

__________________________		_________________________

__________________________		_________________________

__________________________		_________________________
												
__________________________		_________________________

__________________________		_________________________

__________________________		_________________________

SSRL USER ACCOUNT INFORMATION

Why Have a User Account?

Each user group should have a user account at SSRL to use to pick up miscellaneous items from the stock room; order gases; send samples, dewars, or other equipment back to your institution, etc. If you have a current SSRL user account, your account number will be listed on your Beam Time Notification/User Support Form. If you want to open a user account, please complete the form on the reverse side and follow the instructions below.

Establishing an SSRL User Account 

The most common method of establishing a User Account is with a purchase order (PO). The PO should be made to SLAC (Stanford Linear Accelerator Center) for the amount of estimated expenditures.  Please do not include commercial Terms and Conditions; if the Terms and Conditions are preprinted on the form, they should be disclaimed. Please include a termination date on your Purchase Order. The suggested minimum amount to open a user account is $500. Mail the user account form and purchase order to:		
Michelle Steger, SSRL 
2575 Sand Hill Rd., MS 99
Menlo Park, CA 94025

An alternative (and less favored) method is to establish a user account with a letter from the appropriate financial office of your home institution. The letter should include: 

1)	The amount authorized.
2)	The effective period of the authorization.
3)	A list of those authorized to incur charges.
4)	The billing address that will facilitate orderly approval and paying of invoices by your institution.

Overhead

SLAC will add approximately 10% overhead to materials and supplies procured using a user account.

Sales Tax

California sales and use tax of 8.25% will apply to the price of all materials purchased and delivered in the state of California. The only exception to this ruling is when title of the purchased item is vested in the U.S. government. If your funding instrument includes this title clause, please include a copy of it with your purchase order or letter.

Invoices 

Monthly invoices will be submitted to your institution for costs actually incurred.

Assistance

If you have any other questions related to user accounts, please contact: 
Michelle Steger
Voice: (650) 926-3011
Fax: (650) 926-3600
Email: steger@ssrl.slac.stanford.edu