User Agreements

Institutional Agreements Required to Access DOE National User Facilities

A User Agreement is required for all users and MUST be executed by the appropriate officer(s) at the user's institution BEFORE users can access our user facilities or participate in any experiments at SLAC. A single User Agreement covers all experimenters from that institutionm so the signing official must have the authority to complete the user agreement on behalf of their scientists. The institution official is often the Dean, President, Vice President or Director of Research, Development, Administration, Contracts, Grants, Sponsored Programs, or Technology Transfer.

The U.S. Department of Energy (DOE) has developed two special types of agreements (link is external) for use at all DOE National Laboratories with designated user facilities:  Non-Proprietary Research User Agreements (for general users who agree to the terms of the DOE agreement; no cost for access) and for Proprietary Research User Agreements (for confidential 'proprietary research'; requires advance payment at full cost recovery rate).

IMPORTANT NOTE:  Please review the general comments that answer frequently asked questions. We have very limited flexibility to modify the DOE templates. Requests for deviations must be approved by SLAC/Stanford and the DOE which will likely delay or prevent user access to the user facility. In instances where appropriate, Work for Others (WFOs) or Cooperative Research and Development Agreements (CRADAs) may be alternative types of agreements.

Before any scheduled beam time, enter the institution name in the template agreement, have the authorized institution official sign, and return the completed agreement by email or mail to:

Azeb Amii
VUE Center Coordinator
SLAC National Accelerator Laboratory
2575 Sand Hill Road, MS 76
Menlo Park, CA 94025
or           Cathy Knotts
Manager, SSRL User Services
SLAC National Accelerator Laboratory
2575 Sand Hill Road, MS 69
Menlo Park, CA 94025


Non-Proprietary User Agreement (PDF) *
(For general users who agree to the terms of the DOE Agreement; no cost for access)
Proprietary User Agreement (PDF)
(For Confidential or Proprietary Research; requires advance payment. Review conditions and requirements)
Written Consent to Renew NPU (PDF) *

* Note: NPU agreements may only be extended if no changes were made to the DOE template agreement and if the Written Consent to Renew document is signed and returned by authorized institution official before the existing NPU agreement expires. Otherwise, a new agreement will need to be executed.

If a User Agreement is not executed in advance, scientists will not be able to visit or participate in user experiments at SSRL. Check the list below to confirm if a current User Agreement exists with your institution, or contact URA at 650-926-3191/2087.

User Agreements Have Been Executed With These User Institutions:

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