User 'To Do' List as Soon as Beam Time is Assigned

• Safety Review of Scheduled Experiments
• User Support Requests
• Use Agreements
• Proprietary Research
• User Accounts
• Computer Accounts
• Gases and Cryogenics
  • Liquid Nitrogen
  • Liquid Helium
  • Standard Gases
  • Specialty Gases
  • Dewars
• Shipments to/from SSRL

Safety Review of Scheduled Experiments

Users are required to identify potential safety issues on their proposals and beam time requests. If your proposal number has a * as part of its number, it means that either your original SSRL proposal was flagged by the SSRL Safety Office as having a safety concern, or that your beam time request form indicated a safety concern. If you believe that there are no safety hazards concerns associated with this particular beam time assignment and that the * should be removed, please contact Matt Padilla (650-926-3861).

If you want to bring hazardous equipment or substances to SSRL and have not previously indicated this on either your proposal or Beam Time Request Form, contact Matt Padilla immediately.

This information will be used to generate a SSRL Safety Review Summary, if appropriate, and the spokesperson must complete this document before experiments can begin. This form must be returned to Jackie Kerlegan at least 2 weeks before the assigned beam time.

If you have any questions as to whether or not the substances/equipment you are using will trigger a Safety Review Summary, contact Matt Padilla.

Class 2 biohazards, animal and human subject issues must be coordinated through the appropriate committees at Stanford University. This process takes several months. Please contact Matt Padilla for further information on Class 2 biohazards or for experiments innvolving tissue from animal and human subjects.

User Support Requests

If you have been assigned beamtime on an X-ray or VUV line you must accept your beam time and submit your support request for each allocation. Review the beam line, date and collaborator information carefully. Add any collaborators who will be assisting you with this beam time to the list. Only the collaborators listed on these forms will be allowed through Gates 17 and 30 without an escort to SSRL.

Review and provide experimental set up information to indicate the monochromator crystal, mirror position and SSRL equipment requested for your run. If your needs have changed or if there are any problems, contact the User Research Administration Office immediately. Any necessary corrections need to be coordinated in advance of your visit. Technical support is very limited, and it is difficult to accommodate late requests for equipment or set up not indicated in advance on your User Support Request.

Please Note: User support requirement information is collected as part of the Beam Time Request submittal for Macromolecular Crystallography users.

Use Agreements

All experiments at SSRL must be run under the terms of a Use Agreement executed by your institution and Stanford University. If a Use Agreement is not already in place with your institution, or for any of your onsite collaborators' institutions, an agreement will need to be completed by the appropriate institutional officer. These signed agreements must be on file at SSRL prior to your experimental run. A supplemental Use Agreement is required for experimenters wishing to perform private sector proprietary research at SSRL. A single Use Agreement covers all experimenters from that institution. Collaborators who are not coming to SSRL do not require a Use Agreement.

Use Agreement forms for both standard and Proprietary Research are available for downloading from the Use Agreement Menu Page.

Contact Michelle Steger at 650-926-3011 if you have questions.

Proprietary Research

Proprietary Research may be conducted on a full-cost recovery basis.

User Accounts

Each user group is highly encouraged to establish an account at SSRL. To open or renew an account, complete a User Account Form and submit along with a Purchase Order from your institution to Michelle Steger. An account number will be assigned to you from User Administration after receipt of this information. If you do not have an account you may complete the form online. If you believe your account is tax-exempt in California, and you are not an employee of a DOE laboratory, you must provide proof of your tax-exempt status.

SLAC will add 8% General & Administration Indirect Costs to all purchases made through your user account.

Computer Accounts

Each user group must have a computer account and sign a computer usage security agreement. All persons using these accounts are responsible for understanding and complying with the security agreement. SSRL does not charge for use of its computer systems. Forms are available on the web (form for X-ray/VUV lines) and (form for Macromolecular Crystallography lines). Form more information X-ray/VUV users should contact Ellie Fazli by phone or email, macromolecular crystallography users should contact Thomas Eriksson.

Gases and Cryogenics

Gases and cryogenics can be charged to your user account. With the exception of liquid nitrogen and liquid helium ordered by SSRL for use with SMB cryostats, all gases should be ordered in advance of your arrival on site. Please complete order forms at least two weeks before your beam time.

Liquid Nitrogen

SSRL supplies liquid nitrogen at no charge to users. The main filling station is located in the Bldg. 131 Annex. There is also a smaller tank for filling small dewars. When handling Liquid Nitrogen, please follow the instructions carefully and wear the supplied gloves and safety glasses.

Liquid Helium

Liquid Helium is available on a 2-day turnaround in 100 liter dewars. The cost will be charged to your user account. Liquid helium orders should be placed electronically using the SSRL Gas Ordering Form.

Standard Gases

Orders for standard which will be charged to your user account, must be placed two weeks prior to arrival. Please use the SSRL Gas Ordering Form

Specialty Gases

Specialty gases must be ordered 3 weeks prior to your arrival. Analyzed gas orders take another two days. There is a charge for these gases which will be applied to your user account. Specialty gases cannot be returned for credit to your account. Please use the SSRL Gas Ordering Form.

Dewars

SSRL has a small supply of portable dewars which can be borrowed from the stockroom. Macromolecular Crystallography users wishing to ship dewars to SSRL should complete the Shipping Dewars to SSRL Form to help ensure that the dewar is delivered to the correct beam line and refilled if necessary.

Shipments to/from SSRL

See instructions for shipping equipment and samples to or from SSRL. Note: There are new requirements for international shipments.