SLAC National Accelerator Laboratory
LCLS
DOE
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LCLS User Check-In Procedures

All users must check in at the User Research Administration (URA) offices upon arrival. Users must complete relevant training and return all forms to User Research Administration, Building 120, Room 211, prior to going to the LCLS Near Experimental Hall (NEH) or starting any experiments. The URA office is staffed Monday-Friday from 8 am to 4 pm. Many steps can and should be completed prior to your arrival:

Note: The SLAC Sector 17 Security Gate is only open Monday-Friday 6 am-6 pm. During other hours, pedestrians can enter through the turnstile at Gate 17. If this turnstile is not working, please try the alternate turnstile at Gate 16A beside the SSRL building 137. The other alternative is to drive to Sector 30 Gate and around the PEP Ring Rod to reach SSRL. Exercise caution as this road has limited lighting, signage, and shoulders -- and deer are frequently seen in this area. If you have problems or need assistance, contact Security at 650-926-2551. For EMERGENCIES, CALL 911 OR 5555

  1. Log in to the user portal to provide or update your contact information and personal profile.
    • If not a US citizen, please bring your passport, visa, and other relevant travel/immigration documents as URA is required to review and verify these. (Pre-approval is required for users from countries identified as State Sponsors of Terrorism.)

  2. Complete Training

    SkillSoft is not supporting Firefox on the Mac. It only supports Safari on the Mac. Unpredictable behavior can be experienced with the version 3 series of Firefox and Safari on SkillSoft (Mac and PC). Courses may appear to perform normally but the final scores are not always posting. Please check your 'My Progress' link on the left hand side of your SkillSoft home page to verify that your training has been recorded. If possible, we recommend you use Internet Explorer on a Windows computer until we can verify this problem has been rectified. Please notify ESH Training if you encounter this problem.

    – Courses are web based and should be completed before your arrival. Log in to https://slactraining.skillport.com/SkillPortFE/login/login.cfm, enter you system ID# (we will provide this after you register through the User Portal) and the password "slac2005". When the course is completed, credit for completing the course will be downloaded into the SLAC training database. There is a test at the end of each course, and a passing grade of 80% or better is required to receive credit.

    Important notice if you are returning for refresher training!

    If you are returning to a course for REFRESHER training, after you start the course you will see a pop up window with three buttons that looks like this. Click the RESTART button to insure you receive course credit.



    Click here to Launch SkillSoft Training Portal: https://slactraining.skillport.com/SkillPortFE/login/login.cfm

  3. Create a SLAC Computer Account.
    LCLS users, whom the proposal spokesperson has authorized, can obtain a UNIX account via the user portal. https://www-ssrl.slac.stanford.edu/URAWI

    Log in to the User Portal. Mouse over to "My Account" in the navigation bar, and a pulldown menu appears. Select the last item ("My Account"). When that page appears, you see "My Account" and then "Training Information". Scroll down to the bottom of that page, and at the bottom there's a head:

    LCLS Unix Accounts. There's a button to click on, labeled "Request LCLS Unix Account".

  4. Read the Access Guidelines; complete and return the agreement on the last page (this is an annual requirement).

  5. If you need lodging during your visit, contact the Stanford Guest House to secure your reservations and identify yourself as a SLAC user for discounted rates:
    For additional information on local accommodations and housing assistance, complete the housing questionnaire.

  6. Upon arriving at SLAC, show your photo identification to Security at the Main Gate and proceed to Building 120.

  7. After verifying that your contact information is updated and safety training is completed, URA will issue a photo ID badge which will allow you access through the SLAC Security Gates. Badges must be worn and visible at all times. User badges are only valid during the current run cycle and must be returned to URA before you leave SLAC and return to your home institution.

    Temporary Badge Description & Issue Locations

    • Gold Badges
      "I forgot my Badge" - Badge for one day or weekend use only.
      This badge is for individuals with current SLAC training who have forgotten their SLAC Badge. It is issued for one day or one weekend, with or without dosimeter depending on training. (Escort required in RCA areas without GERT or RWT training.) The badge will be issued only after a Security Officer verifies the training records and the individual completes the request form. A picture ID. (e.g., Drivers license) is also required
    • Visitors or No Training
      Red 'Escort Required' Badges are for all individuals without current training who need access through the Accelerator Area Gates.
      Reminder: A person who is issued a Red Badge must be escorted by an employee, contractor, user or an individual with a picture badge reflecting current training. An RCA map is available at Building 235, Gate 17 or Sector 30.
    • Temporary Badge Issue Locations
      Sector 30 Gate: 24 hours a day
      Gate 17: Monday through Friday 6:00 am to 10:00 p.m. (except holidays)
      Building 235: Monday through Friday 8:00 am to 6:00 p.m. (except holidays)
  8. Users must review the SLAC LCLS User Administration Safety Briefing. Instrument specific safety training and review of the NEH Hutch 1 User Safety Orientation Guidebook are also required for each visit before being granted access to the NEH and Beam Line.

  9. A representative from each user group is required to complete the End of Run Summary at the conclusion of your experiment or shortly after you return to your home institution. This form is available on the user portal.

  10. After data have been collected, analyzed and submitted for publication, inform URA and acknowledge the user facilities and funding agencies in each publication. Your help is needed to keep up-to-date publications listings for all peer-reviewed journal papers, book chapters, conference proceedings and theses based on work conducted here. These publication lists allow us to demonstrate the scientific achievements and productivity of users and of this facility.

  11. If you have any questions or other special needs, please ask anyone in the User Research Administration (URA) Office. We are here to assist in making your visit as pleasant and productive as possible. Please do not hesitate to contact us for assistance:


    • Jacqueline Kerlegan, Room 211, 650-926-2079
    • Rose Zucconi, Room 211, 650-926-2079
    • Lisa Dunn, Room 208, 650-926-2087
    • Cathy Knotts, Room 218, 650-926-3191
    • Natalya Brown, Room 218, 650-926-8758



SLAC SLAC National Accelerator Laboratory, Menlo Park, CA
Operated for the U.S. Department of Energy Office of Science by Stanford University