User Shipments

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Shipping Equipment and Materials

Hazardous Materials Shipments
Getting Items through U.S. Customs
Shipping User Samples/Equipment Outside of the U.S.

Establishing User Financial Account
 

The following contact information should be included on all shipments to LCLS:

Spokesperson's Name and c/o Instrument Scientist
SLAC, LCLS Bldg. 950 (specify instrument)
2575 Sand Hill Rd.
Menlo Park, CA 94025
USA

If a contact number is required on carrier documentation, please use SLAC Shipping Sandra Pickrom (650-926-4247) or Yolanda Casas (650-926-3869).

Due to limited storage space, we request that your equipment and/or materials arrive no more than one week before needed for setup. SLAC does not assume any liability for your equipment or materials. COD packages cannot be accepted.

To facilitate a time sensitive delivery or after regular business hours delivery, inform SLAC Security (Simon Ovrahim). The package may be accepted at SLAC's main gate and the requester will be notified to pick up the item (bring your SLAC ID to pick up the item).

Users also have option of having their package held for pick up at FedEx/UPS.
 

Hazardous Materials Shipments

  1. Users should consult with a materials specialist at their home institution for instructions regarding the proper shipping and handling of hazardous materials. All hazardous materials, including radioactive materials, shipped to or from LCLS must be packaged and handled according to U.S. Department of Transportation regulations, or IATA dangerous good regulations (as applicable) if being shipped from overseas. Shipments that fail to comply with these federally mandated regulations will be returned to the user's home institution unopened.
    For more Information and forms regarding transportation and handling of radioactive samples at SLAC, contact Ian Evans, LCLS Safety Officer.
  2. Requestor must supply an MSDS for all hazardous materials in shipment.

 

Getting Items through U.S. Customs

International shipments can involve duty or taxes on items shipped. For international shipments, users are encouraged to work with TIGERS (USA) GLOBAL LOGISTICS and to prepare a carnet for their shipment (retain a copy of the carnet).

TIGERS (USA) GLOBAL LOGISTICS, INC.
2820 W. Winton Ave.
Hayward, CA 94545

E-mail: sfoimports@go2tigers.com
Phone (BUSN): 510/784-8920
Fax: 510/784-6905
Website: http://www.go2tigers.com (downloadable forms)

 

Shipping User Samples/Equipment Outside of the U.S.

At the end of your experiment, if you plan to ship samples, equipment or other scientific items from SLAC back to your international institution or to another location outside of the U.S., review instructions and complete a Power of Attorney (Individual / Group) form.

Instructions for International User Shipments

  • Individual or Group that is responsible for and will receive the shipment.

  • For each item that users will ship to or from SLAC, it is essential that complete and detailed descriptions (including the manufacturer and url for product details when applicable) as well as the actual value of each item be included -- and be consistent -- on all shipping documents. We encourage you to take photographs and append these to your inventory or list of items shipped. Descriptions should include the country of manufacture or origin; item serial number (if it exists); value in your US and international currency); the weight of items shipped and crate identification (if more than one crate is shipped).

  • Please retain a copy of the carnet and provide a copy of this or other shipping documents (e.g., shipping manifest, pro-forma invoice, etc.) to the SLAC representative assisting you.

  • All international shipments/exports leaving SLAC must be approved by Stanford.

  • Review Terms and Conditions for User Power of Attorney
    • The user certifies that information resulting from use of SLAC User facilities will not be used to support, directly or indirectly, the design, development, production, stockpiling or use of a nuclear explosive device, chemical or biological weapons, or missiles;
    • The user understands that SLAC will only return materials, samples and other items used in the conduct of SLAC User research - individuals will be responsible for the return of all other items;
    • The user assumes responsibility for the handling and use of any proprietary export controlled items or technical data brought to or generated at SLAC while those items or technical data are on SLAC premises;
    • The user understands that SLAC is only serving as the international user's agent in the return of research materials to a location outside of the US and that return shipment is a "routed export transaction" for the purposes of the Export Administration Regulations (EAR). Under a routed export transaction, the exporter (SLAC) obtains a written authorization from the "foreign principal party in interest" (the international user) usually in the form of a Power of Attorney (Individual / Group) whereby the international user assumes responsibility for determining (with the help of SLAC/Stanford) licensing requirements and obtaining an export license if necessary.
  • ENSURE THAT YOU HAVE COMPLETED REQUIRED ARRANGEMENTS FOR YOUR SHIPMENTS BEFORE LEAVING SLAC.

  • DELAYS IN PROVIDING INFORMATION ABOUT YOUR SHIPMENT WILL CAUSE DELAYS.

 

For assistance or for more information regarding user shipments, contact the LCLS Area Manager or Yolanda Casas (650-926-3869).